Monitoring and control means tracking project performance and taking corrective actions to keep the project aligned with the plan.
It includes:
It runs throughout the project, not only at the end.
Baselines are approved versions of plans used for comparison:
Performance is measured by comparing actuals against these baselines.
Reporting keeps stakeholders informed and supports decision-making.
Common reports:
A good status report may include:
Change control is a formal process to evaluate and approve/reject changes to scope/schedule/cost.
Why needed:
Change control ensures only valuable and justified changes are implemented.
Typical flow:
CCB is a group of stakeholders responsible for reviewing and deciding on change requests.
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Monitoring and control helps track progress against baselines, detect variances early, manage risks/issues, and take corrective actions. It prevents delays and cost overruns and improves transparency.
Status report may include: progress summary, schedule/cost variance, key risks/issues, change requests summary, and next steps/help needed. This keeps stakeholders informed and supports decisions.
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Monitoring and control means tracking project performance and taking corrective actions to keep the project aligned with the plan.
It includes:
It runs throughout the project, not only at the end.
Baselines are approved versions of plans used for comparison:
Performance is measured by comparing actuals against these baselines.
Reporting keeps stakeholders informed and supports decision-making.
Common reports:
A good status report may include:
Change control is a formal process to evaluate and approve/reject changes to scope/schedule/cost.
Why needed:
Change control ensures only valuable and justified changes are implemented.
Typical flow:
CCB is a group of stakeholders responsible for reviewing and deciding on change requests.
CCB decisions:
Configuration management controls versions of project deliverables and documentation.
It ensures:
Common in software projects (version control).
Issues are current problems.
Issue management includes:
Escalation is used when issue cannot be solved at team level.
Closure ensures project is formally completed.
Typical steps:
Closure deliverables:
Lessons learned capture what went well and what should improve.
Documentation is important for:
Good teams update lessons learned during the project, not only at the end.
Agile is an iterative approach where work is delivered in small increments.
Key features:
Change request → Impact analysis → CCB approval/reject → Update baseline → Implement → Verify → Close
Acceptance → Handover → Close contracts → Release resources → Archive → Lessons learned
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Monitoring and control tracks project performance and takes corrective action to meet objectives.
Baselines used:
Process:
Measure → Compare with baseline → Variance analysis → Corrective action → Update reports
Thus monitoring and control keeps the project aligned with plan.